Invite your regulars & the last-call blast

1. Open the sheet's Share tab.

   Invite your regulars lists everyone on your People page who has an email, isn't signed up on this sheet, and hasn't opted out — sorted by how many times they've served. Volunteers with two or more sign-ups start checked.

2. Adjust the picks and hit send.

   Each selected person gets a personal invitation — their name, your church's name, the sheet, and a button to it. It reads for what the sheet is: a sheet with spots offers “first pick of the spots,” an RSVP event asks whether they're coming, and a plain form asks for their answers. The button carries their name and email, so the form opens already filled in and they only have to pick. Send before you share the public link and your core team gets first pick.

3. Sent invitations are remembered.

   People you've invited show an Invited ✓ badge and can't be double-sent — for this sheet, ever.

On a draft, the owner sees a box beside the Publish button: Email my People list (N) that it's open. Tick it and press Publish, and everyone on your People page who could be invited gets the same personal invitation in one step — the same as ticking everyone on the invite card. People already invited, already signed up, or opted out are skipped. It starts unticked, so publishing a sheet just to check it never emails anyone.

A church that just moved over has no sign-ups here yet, so People is empty and there's nobody to invite. The owner can fix that from the People page: Import a list takes a CSV file or a pasted list of your own volunteers — name, email, and optionally phone, one per line or one per row — up to 500 at a time. People already on your roster are skipped, bad addresses are reported, and nothing is emailed by the import itself. Imported people show an Imported badge and no sign-up count until they sign up for something; the owner can remove any of them.

When the event is close and spots are still open, the Last-call blast card shows exactly how many people it would email. Confirm, and everyone on your People page who hasn't signed up gets one email listing the open spots by name with a button to the sheet. It sends once per sheet — recurring sheets get a fresh last call per occurrence.

On a sheet that runs all season, “hasn't signed up” is too blunt: the volunteer serving in October is exactly who to ask about November. For that, use Message volunteers → Your People list: tick the spots you're short on, leave out only the people already serving that day, and write it in your own words. It isn't limited to once per sheet.

Every invitation ends with why they're receiving it — they've signed up with your church before — and a one-click stop these emails link. Opting out silences invitations from your church only, and never touches confirmations, reminders, or waitlist offers for their own sign-ups. You'll simply see them drop off the invite list.

There's also a gentler answer than opting out. Each invitation has a Can't this time? Let them know link: one click marks that person as unable to help with this sheet. The invite card shows Can't this time beside their name with a count, and the last-call blast skips them — so the regular who already said no to the retreat isn't asked twice. They stay on your People page and still hear about the next sheet.