Why can't the form just be in the email?

Gmail, Outlook, Apple Mail, and the rest strip iframes and scripts from messages, so an embedded form arrives as a blank space. No sign-up tool can put a working sheet inside an email; every one of them sends a link.

What should the link look like in Mailchimp or Constant Contact?

Use the newsletter tool's Button block with the sheet's address as the link, labeled with the ask — “Sign up to serve Sunday.” A button gets more taps than a bare link, especially on phones.

Can I avoid retyping the link in every newsletter?

Link to your church page once. It lists every published sheet you choose, with open-spot counts, at an address that never changes — so the newsletter's “Sign up” button can point to the same place all year.

Does the link show a preview when I paste it?

Yes. The sheet's title, description, and preview image come from its Share tab (Control the link preview), so a pasted link in a text, Facebook post, or newsletter shows what it is.

embed on your website

Can I put the sign-up form in an email or newsletter?

The embed snippets on the Share tab are for web pages. This is what to use everywhere else.

The short answer: No — email apps don't run embedded forms. Send the sheet's link instead: as a button in your newsletter, as the QR code on anything printed, or as your church page's one address. For your own volunteers, the invitation and Message volunteers tools already carry the link.

In a newsletter

Copy the sheet's link from the Share tab and put it on a button in your email tool. Say what the button does (“Take a meal to the Nguyens”) rather than “click here.” Volunteers land on the sheet, pick their spots, and are done — no account, no app. The link's preview title and image are set on the same Share tab, under Control the link preview.

To the people who already serve with you

You may not need the newsletter at all. Invite your regulars emails a personal invitation with the link to the people on your People page, most faithful first, and the last call goes to everyone who hasn't signed up when spots remain (Basic and Pro). After they've signed up, Message your volunteers reaches everyone on the sheet with their own sign-ups listed.

On paper and screens

The Share tab's QR code is print-ready for the bulletin, a flyer, or the lobby TV, and keeps working if you later rename the link. Your church page gives you one address and one QR code for every sheet at once.

Have a website? The sheet can live right on it — see the guides for Squarespace, Wix, WordPress, and the other builders in this section.

Common questions

Why can't the form just be in the email?: Gmail, Outlook, Apple Mail, and the rest strip iframes and scripts from messages, so an embedded form arrives as a blank space. No sign-up tool can put a working sheet inside an email; every one of them sends a link.
What should the link look like in Mailchimp or Constant Contact?: Use the newsletter tool's Button block with the sheet's address as the link, labeled with the ask — “Sign up to serve Sunday.” A button gets more taps than a bare link, especially on phones.
Can I avoid retyping the link in every newsletter?: Link to your church page once. It lists every published sheet you choose, with open-spot counts, at an address that never changes — so the newsletter's “Sign up” button can point to the same place all year.
Does the link show a preview when I paste it?: Yes. The sheet's title, description, and preview image come from its Share tab (Control the link preview), so a pasted link in a text, Facebook post, or newsletter shows what it is.

Next up: Publish, share & embed →