Getting started: your first sheet, start to finish

1. Register at signupchurch.com/register.

   Your church or organization's name, your name, your email, and a password of at least eight characters. No credit card. The box for product news is optional and off by default.

2. Check your inbox.

   A welcome note from Katie, the founder, arrives. If a colleague already runs SignUpChurch on your church's email domain, your dashboard says so and offers to join their account instead of starting a second one.

1. Click Create a sheet.

   It's the one button on an empty dashboard, and + New sheet from then on.

2. Pick what you're organizing.

   Volunteer sign-ups (slots with spots to fill), Event RSVP (a yes/no with a headcount), Both, or Just a form (questions with no spots — a connect card, a prayer request). Or skip the blank page: Draft it with AI (Pro), Start from a template, or Import a sheet from SignUpGenius or Jotform.

3. Give it a title, a date if it has one, and create it.

   The sheet opens on its Slots tab. Add a slot for each job or time — “9am Greeter,” “Main dish” — with how many people it needs (or no limit). Group slots under sections, give slots their own dates for a meal train or flower calendar, and lay out a month of Sundays or a day of shifts with the generators.

4. Ask what you need to know.

   The contact fields are name, email, and phone; make phone required or hidden, email optional, and add custom questions — a t-shirt size, allergies — with follow-ups that appear only when an answer calls for them.

The long version, with every option: Create a sign-up form.

The sheet's Design tab and Dashboard → Design set fonts, colors, spacing, and your logo for every sheet and your church page. Free accounts use the neutral look with a small “Powered by SignUpChurch” line. You can skip this today and come back.

1. Press Publish on the sheet page.

   Before that, the link shows nothing to the public; after it, anyone with the link can sign up. You can keep editing a published sheet.

2. Open the Share tab.

   Copy the link for the bulletin, the newsletter, and the group text; download the print-ready QR code for the lobby; grab the embed snippet for your website; and tick Show on your church page so the sheet appears on your one-link church page. Set when sign-ups open and close if the sheet needs a window.

More in Publish, share & embed.

On Basic and Pro, Invite your regulars on the sheet page emails a personal invitation to the people on your People page, most faithful first, and the last call goes to everyone who hasn't signed up when spots remain. Arriving from another tool? The owner can paste or upload the church's volunteer list into People first, so there's someone to invite before anyone has signed up. See Invite your regulars & the last-call blast.

• You get an email for each sign-up with the whole submission — name, contact details, every spot, answers — and Reply goes straight to the volunteer. Prefer one daily or weekly roundup? Dashboard → Notifications, or per sheet.
• The volunteer gets a confirmation with calendar buttons and a change-or-cancel link that's theirs alone. No account, no app. On Basic and Pro a reminder follows two days before (you can pick one day or a week) — and, where texting is switched on, a day-before text if they ticked the box.
• The Sign-ups tab lists everyone in one place — search it, flip it to a table, move or remove people, download the CSV or print the check-in sheet (Basic and Pro). Full slots take a waitlist on their own.

Every email and its switch: Emails & notifications. The list itself: See everyone who signed up.

Dashboard → Team → Invite an admin. Every plan includes at least one admin besides you, so the church is never one staff change away from being locked out; Pro has no limit. Admins run sheets and volunteers; billing, the team, and deleting things stay with the owner, who can hand the account over before leaving. Turn on two-factor authentication from Dashboard → Security while you're there.

Dashboard → Settings → ChMS Integrations. Planning Center, Church Community Builder, MinistryPlatform are live today. From then on, each person who signs up with an email is matched to an existing record by email or created as a new one — never overwritten — and a sheet linked to a Planning Center Services team places them on the plan too. Start with Connect your ChMS and read What sync updates for exactly what each provider writes and never touches.

• Put the weekly sheet on repeat (weekly on Basic; daily, monthly, and quarterly on Pro) — it makes next week's copy by itself.
• Group sheets into folders on the dashboard and set Managed by so a ministry leader hears only about their own sheets.
• Send sign-ups to a Slack channel (Pro), hand a team leader the read-only roster link, and let volunteers swap spots among themselves.
• Browse the six templates — potluck, 24-hour prayer vigil, angel tree, interest form, event RSVP, memorial list.