Terms of Service

SignUpChurch, operated by Katie Allred Consulting LLC (“SignUpChurch,” “we,” “us”), provides online sign-up sheets built for churches at signupchurch.com (the “Service”). By creating an account, signing up on a sheet, or otherwise using the Service, you agree to these Terms of Service and to our Privacy Policy. If you are using the Service on behalf of a church or other organization, you agree to these terms for that organization and confirm you have the authority to do so.

SignUpChurch lets churches create and share sign-up sheets for volunteers, meals, events, and similar ministry activities. Depending on your plan, the Service also includes features like email confirmations and reminders, text-message reminders, embeds, QR codes, custom themes, an AI sheet builder, and automatic syncing of sign-ups to church management software (“ChMS”) such as Planning Center, Breeze, Tithe.ly, and CCB.

We may change, add, or remove features over time. If we make a change that meaningfully reduces what a paid plan includes, we will let you know.

Church administrators create accounts with a name, email address, and password. You are responsible for keeping your login credentials secure and for all activity under your account. Tell us right away at support@signupchurch.com if you believe your account has been compromised.

Volunteers do not need an account to sign up on a sheet — they simply provide the information the sheet asks for.

The Service offers a Free plan and paid monthly subscriptions. Current pricing is listed on our pricing page. Payments are processed by Stripe; we never see or store your full card details.

• Paid plans renew automatically each month until you cancel.
• You can cancel or change your plan at any time from your billing settings. Cancellation takes effect at the end of the current billing period, and you keep paid features until then.
• Except where required by law, payments are non-refundable — but if something went wrong, email us and we’ll try to make it right.
• If we change prices, we will give you notice before the new price applies to your subscription.

Your sheets, sign-ups, logos, and other content belong to you (or to the people who submitted them). You grant us the limited rights needed to host, display, transmit, and back up that content in order to run the Service — for example, showing your sheet to volunteers, sending confirmation emails, and syncing sign-ups to a ChMS you connected.

Churches are responsible for the content of their sheets and for handling volunteer information appropriately, including honoring volunteers’ requests about their own information.

Data processing. Where the GDPR or UK GDPR applies to personal data we process on your behalf, our Data Processing Agreement forms part of these terms.

Messages you send through the Service. When you use the Service to contact people — sheet invitations, last-call emails, reminders, or anything else you trigger — you are responsible for having their permission to contact them and for complying with the laws that apply to those messages, including anti-spam laws. We send those emails on your behalf and at your direction.

Text messages. Churches cannot send text messages through the Service. The only texts SignUpChurch sends are day-before reminders for a volunteer's own sign-ups, and only to volunteers who checked the opt-in box themselves. See our SMS Terms.

We use reasonable administrative, technical, and physical safeguards designed to protect the information in the Service, including encryption in transit, hashed passwords, encrypted ChMS credentials, and access limited to the people who need it to run the Service.

We rely on third-party service providers to store and process data — for example, application hosting, our database, email and text-message delivery, payment processing, and AI features. They are listed in our Privacy Policy and on our Subprocessors page. We choose providers whose agreements require them to keep data confidential, protect it with appropriate security measures, and use it only to provide their services to us.

No system is perfectly secure, and we can’t guarantee that information will never be accessed, disclosed, or lost without authorization. If we learn of a security breach affecting your data, we will notify you as required by law. We are not responsible for the security of third-party services you choose to connect, such as your ChMS, or for incidents caused by your own devices, accounts, or credentials.

You agree not to use the Service to:

• break the law or infringe anyone’s rights;
• send spam or collect personal information from people without a legitimate reason connected to your sign-up sheets;
• upload malicious code, probe or disrupt the Service, or attempt to access accounts or data that aren’t yours;
• harass, deceive, or harm others, or impersonate another person or organization.

We may suspend or terminate accounts that violate these terms. Where reasonable, we’ll warn you first.

If you connect a ChMS integration, you authorize us to send sign-up information (such as volunteer names, emails, and phone numbers) to that provider on your behalf, and you confirm you are allowed to add that data to your ChMS. Your use of a ChMS is governed by that provider’s own terms, and we are not responsible for their services.

ChMS sync is used at your own risk. Syncing depends on third-party systems we do not control, and mistakes or issues can happen — for example, sign-up data that fails to arrive, arrives late, is duplicated, or creates or updates the wrong records in your ChMS. To the fullest extent permitted by law, signupchurch.com and Katie Allred Consulting LLC are not liable for any mistakes, errors, data issues, or other problems that occur while syncing your ChMS with the Service. You are responsible for reviewing what sync writes to your ChMS and for keeping your own records accurate.

You can stop using the Service and delete your account at any time. We may suspend or terminate the Service or your account for violations of these terms, to comply with law, or if we discontinue the Service (in which case we’ll give you reasonable notice and a chance to export your data).

The Service is provided “as is” and “as available.” While we work hard to keep SignUpChurch reliable, we do not guarantee it will be uninterrupted, error-free, or that every email or ChMS sync will be delivered. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement.

Drafts produced by the AI sheet builder are suggestions. Review them before you publish — you’re responsible for what your published sheets say.

To the fullest extent permitted by law, SignUpChurch will not be liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, data, or goodwill, arising from your use of the Service. Our total liability for any claim relating to the Service is limited to the greater of $50 or the amount you paid us in the twelve months before the claim arose. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

These limits apply to all claims, whatever the legal theory, and including claims arising from the acts or failures of our service providers or other third-party systems.

If you use the Service on behalf of a church or organization, that organization agrees to defend and indemnify SignUpChurch and Katie Allred Consulting LLC against third-party claims, and the related costs and reasonable attorneys’ fees, arising from its content, the information it collects, the messages it sends through the Service, or its violation of these terms or the law.

We may update these terms from time to time. If a change is material, we will notify account holders by email or in the app before it takes effect. Continuing to use the Service after a change takes effect means you accept the updated terms.

These terms are governed by the laws of the State of Tennessee, without regard to its conflict-of-law rules.

Questions about these terms? Email us at support@signupchurch.com. We’re real church people and we actually reply.